Human Resources
The employee lifecycle from offer to final settlement, with payroll that reads straight from attendance.
- Gratuity and end of serviceFinal settlement with a locked PDF statement
- Air ticket entitlementsFares by destination, class and family size
- Bank-ready salariesBank and routing details on every employee
- Multi-currencyContract and payment currency per employee
- Multi-entityEach organization's data kept separate
Three modules, one record
Human resources, finance and procurement in one platform.
License the modules your business needs. They share the same organizations, users, permissions and approval workflows, so nothing is keyed twice.
Finance
A general ledger with the sub-ledgers around it, from supplier invoices to depreciation runs.
Procurement
Requisition to goods receipt, with stock and cost control for every outlet and cost point.
Workspace overviews
Every workspace opens on the questions you'd ask first.
Each overview answers a question, and every figure links to the screen where you fix it. Here the general ledger shows what is still holding the month open.
General Ledger
Does the ledger balance, and what is holding the period open?
Payables
What is blocking the payment run, and how much cash do we need each week?
Receivables
Who do we call first, and who is trading over their credit limit?
Purchasing
Which late orders has nobody chased yet?
Materials
Which stores are below reorder level, and which stock hasn't moved?
Fixed Assets
Does the asset register tie to the ledger?
Budgeting
What would applying this budget do to the ledger?
Revenue
Did last night's audit tie?
Hotels and multi-outlet operators
Ready for properties that close the day with a night audit.
Revenue, purchasing and stock work by outlet and cost point, so a resort with five restaurants runs on the same system as its back office.
Revenue
Night audit tie-out
Check each audited night's revenue, collection, split and statistics documents, and spot the nights nobody ran.
Revenue
PMS and POS feeds
Bring revenue in from your property and point-of-sale systems, then post it to the ledger through revenue templates.
Revenue
Outlet performance
Compare each outlet's contribution with the same months last year, and see the revenue mix by type.
Procurement
Outlet requisitions
Kitchens and outlets raise requisitions against their own store. Track each one from request to purchase order.
Materials
Daily cost analysis
Follow food and beverage consumption by cost point every day, with month-end checks before you close.
Purchasing
Supplier follow-up
Late orders are ranked by days overdue and value outstanding, showing which ones have been chased.
Payroll administration
A payroll that reads from attendance, not from spreadsheets.
Approved leave, overtime, loans and encashments become payroll exceptions the moment they're approved. When you run the batch, it's all already there.
Attendance closes
The daily attendance worksheet reconciles biometric punches against rosters and shifts into payable days, with late entry, early exit and overtime minutes.
Approvals fold in
Leave, overtime, variable earnings, deductions and loan installments arrive as exceptions and adjustments. Anything approved after a cycle closes moves to the next open one.
The batch computes
Fixed and variable earnings, deductions, overtime and statutory schemes, calculated per employee with a cost allocation by cost center.
Finalize and freeze
Once finalized, each payslip keeps its full salary breakdown. Nothing recalculates afterwards, so what employees see is what was paid.
Disburse and post
Pay through the employee's bank, then generate journal vouchers from your posting rules and export them to the ledger.
Final settlement
End-of-service settlements that are calculated, explained and locked.
Exbida prices gratuity, leave, air tickets, notice pay and loan recovery from the employee's own balances, using the same engine as your monthly payroll.
- Edit a unit and the amount follows, or edit the amount and the units follow.
- Any figure that differs from the calculated value needs a written reason.
- Finalizing settles open loans and produces a locked PDF statement.
- The net amount flows into the next payroll cycle automatically.
Settlement statement
Review & adjust · step 2 of 3
| Component | Units | Rate | Amount AED |
|---|---|---|---|
| Gratuity | 126.0 d | 416.67 | 52,500.42 |
| Annual leave encashment | 18.5 d | 416.67 | 7,708.40 |
| Air ticket · DXB–COK | 1 adult | 1,450.00 | 1,450.00 |
| Loan recovery | – | – | −4,200.00 |
| Asset deductionAdjusted · laptop charger not returned | – | – | −350.00 |
| Net settlement | 57,108.82 |
Self service
Employees and managers raise their own requests.
Each request shows the relevant balance before it's submitted, then follows your approval workflow. HR stops re-keying forms and starts reviewing them.
For employees
Employee Self Service
Leave with live balance
Short leave
Duty requests
Air tickets
Early salary before vacation
Payslips
My attendance
Profile and documents
For managers
Manager Self Service
Overtime
Variable earnings
Variable deductions
Accrual encashment
Status change and transfer
New hire and activation
Duty resumption
Loans
Position manning
Time & attendance
From the biometric device to payable days.
Raw device events come in, missed punches get corrected, and the daily worksheet finalizes every employee-day against their roster and shift.
- Roster types and shift patterns with week-offs and public holidays.
- Correct missed punches before the day is finalized.
- Reports for daily working hours, monthly attendance, overtime and rosters.
Ravi Menon · October 2026
Roster: 6-day week · Shift A 08:00–17:00
Present
Leave
Late entry
Week off
Approval workflows
One approval engine for every request in every module.
Build the workflow once per request type, per organization or per department. Exbida works out who approves each step and applies the result when the last step signs off.
Direct managerFrom the reporting line
PositionWhoever holds the seat today
Position groupAny regional HR manager
Role or groupPayroll team, finance controllers
Named userA specific person
Alternate approversCover during leave
Workflow · Annual leave
Operations department
IN
Leave request raised5 days · balance 18.5 days
Employee01
Direct managerApproved · 2 h ago
Approved02
HR business partnerPosition group · any of 3 holders
PendingOUT
Balance updated, payroll exception createdApplied automatically on final approval
Platform
The controls a group of companies needs.
The administrator's overview shows who has access, who shouldn't, and which approval routes would get stuck.
Multi-organization
Run every legal entity from one login. Data, configuration and workflows stay separate per organization.
Central user accounts
Invite people by email into the organizations they work in, and switch off a leaver's access in one place.
Permissions by action
Grant read or write per module and screen, through roles and groups. Audit logs record who changed what and when.
One worklist
Approvals waiting on you, tasks due and requests you've raised in one place. Press ⌘K to find any page, person or purchase order.
Alerts and notifications
Date-based reminders such as expiring documents and work anniversaries, scheduled alerts, broadcasts and live in-app notifications.
Forms and letters
Design salary certificates and NOCs with tags like {{employee.full_name}}, version each template and generate the PDF in seconds.
Journal vouchers
Posting rules and cost allocation splits turn payroll into journal batches, queued for export with retries.
Opening balances
Load leave, ticket and accrual balances for every employee in one grid, or import them from a file at go-live.
Request a demo
See Exbida run on your own structure.
Tell us how many people and entities you run. We'll set up a walkthrough with your departments, pay cycles and approval chains.